Downtimes, Emails and Turnsheets

Between each session of APERIS, there are Downtimes. Approximately a month of in game time will pass, although this may change as the game goes on. During this time, players will be able to communicate via email and take actions as conveyed to the GM team through Turnsheets.

As with previous Society Games, we have set up an email system which allows players to communicate with each other and with GMs after a session ends; in character, these emails represent in-person interactions you might have with PCs or NPCs, as well as any conversations had through the variety of telecommunications options present in the Antarctic research station and beyond. The complete list of in-character email addresses can be found on the GMs and NPCs page and the Player Characters page. All email exchanges should end by 22:00 on the Thursday after session, partly so that no one's Turnsheet plans end up changing at the last minute, and partly so that everyone can get a break from their inbox before next Uptime.

In the interest of game-life balance and sleep in particular, we have decided to try moving this forward (from the usual deadline of 22:59). Feedback about how well this turns out will be appreciated!

To send an email, simply write from the email address you signed up with to the aperis.oxfordrpg.com address of the character(s) in question, as listed on the Player Characters and GMs and NPCs pages. The email will appear to be from your character's email address rather than your out-of-character one, but please note that occasionally your OC email address or other metadata may be visible—see the Privacy Policy for more details on this. You can also use this system to communicate with the GMs out-of-character (you can use Discord for this as well). When doing this or emailing an NPC, please add “[FAO: GM/NPC name]” to the subject line so we don't miss your message!

GMs are copied into all IC emails so as to keep track of plans and developing themes within the game, though these are no substitute for Turnsheets, and GMs are liable to miss things only contained in emails. Importantly, in the event that your Turnsheet does not contain enough information about your Downtime plans, the GMs will not have time to search through their inboxes for additional information, and this may lead to a rather disappointing Turnsheet response. Consider drawing attention to particularly important email chains if you'd like them to be acknowledged in your turnsheet!

Finally, if you're having trouble receiving emails from GMs or players before or during the game, try checking your Junk inbox—if game emails tend to be filtered out, you may want to whitelist the oxfordrpg.com domain.

A Turnsheet details what you would like to do in Downtime after session and after IC emails have taken place. In APERIS, players have one Major Action per turn, which should include the main goal of your character during Downtime. The GMs will then respond before the following Uptime with information about how your character's choices turn out. Your Turnsheet may also include minor actions, which are limited in scope amounting to simple tasks that are trivial to acheive. GM responses for Minor Actions will typically be no longer than a sentence each.

Once your character has been approved by the GMs, we will send you a link to your private user page, which can also be accessed at the very top right of the wiki. At the bottom of your user page should be a series of red links, named 'Turnsheet #'. These link to pages that don't exist yet, so when you are ready to begin writing up your actions, click on the link for that week and then click the 'pencil sign' icon on the right-hand toolbar to get started. Hovering over it will bring up the 'Create this page' dialogue.

Once created, the Turnsheet page will have a handy template to save you time and to allow your GM easy reading. You don’t have to stick to it 100%, but similar layouts allows us to quickly and easily see what you are attempting to do with your time. (Please don't delete any of the code tags at the bottom of the page, or we won't be notified when you've submitted it!)

While we very much enjoy reading your writings, it's usually best to keep your Turnsheets concise so we can clearly see the focus of your action; a single sentence with no detail obviously isn't very helpful, but neither is a very long plan that takes a long time to read.

Please let us know what your end goals are. If your Turnsheet ends up being over or under ambitious, or new infomation becomes available to your character during the Turnsheet, then being aware of your motivations and goals will help us greatly.

When you're happy with your Turnsheet, click the save button in the bottom left and you'll have a Turnsheet that both you and all the GMs can see. It’s worthwhile doing a quick preview before saving, to check that everything reads how you want it to, but don’t forget to then save.

You can continue to edit your Turnsheet until the deadline (23:59 on Thursday) as nothing will be taken as final by the GMs until that point. If you need it, you can ask for an extension—but please do try to make the deadline, as the GMs need time to read through and prepare in advance for our meeting on Friday evening. We do know life gets in the way sometimes and late Turnsheets do happen, but you must request an extension if you are expecting to hand in your Turnsheet late so we can accommodate it into our plans—we may become grumpy should it become a regular occurrence or if you fail to let us know!

A Major Action is something that it would take your character significant time and effort to accomplish.

This Major Action will receive a write up by one of the GMs, taking place over the period of time between sessions, this will initially be one month but may change as the game progresses. The Major action has no explicit time duration (it can last a few seconds or go over the whole downtime), but it should be the main thing your character (or at the very least, you OC) should want to focus on.

Your actions should include an overarching aim of what you want to achieve including the motivation for this aim and any future goals this might contribute towards, a plan of how you intend to achieve it, and a note of what Quirks you think might be useful to or affect the action. Be sure to note other PCs or NPCs who are involved in your action in the relevant section of the template too!

Try to be as concise as possible when writing your plans. Don’t try to achieve too much with one action and remember that longer plans don’t always mean better plans.

If in doubt, ask. Please contact the GMs and we will do our best to help with any action queries you may have.

A Minor Action is something that takes little time or effort to do, and doesn't advance the plot significantly.

You can have as many Minor Actions as you want within reason, but they should each be limited to one or two sentences of description, and should usually be able to be responded to by the GMs with “You do this”. The GMs may ignore Minor Actions if they become too numerous or significant.

If your Minor Action is to accompany other players on their Major Actions, you will not be very useful to the action (i.e. your Skills will not be taken into consideration), and will not get any personal benefit from the action. If the action would require significant time or effort just to tag along, the GMs may say your character is too busy to attend.

If you are giving something to another player please note this in your Minor Actions, even if the exchange occurred as part of your Major Action. It can be helpful to list any items you are expecting to receive, but if you put it in your Turnsheet and the sender does not turnsheet to give the item to you, the response will likely be along the lines of “You wait patiently, but it doesn't turn up”.

We will aim to get a response to your Turnsheet before each session. These responses will be added to the end of your submitted Turnsheet on the wiki. If you have any questions about your Turnsheet response, please contact your GM before the start of the session and we'll try to clear everything up.

The GMs have prepared some sample turnsheets for you here as an example!